Implementing AI Scribes in Compliance with Privacy Requirements
About the AI Scribe Program
Canada Health Infoway’s AI Scribe Program is a national initiative designed to help reduce administrative burden for primary care clinicians by funding the use of pre-qualified AI-powered medical scribe solutions. The program enables eligible clinicians to choose from nine pre-qualified vendors whose solutions meet baseline clinical, technical, and privacy/security requirements.
Implementation Guide and Supporting Resources
Primary care clinicians who want to use an AI scribe solution must ensure that their use of it complies with the legislative requirements in their respective jurisdictions prior to using the scribe service.
Canada Health Infoway has developed resources to assist primary care teams implementing AI scribes in meeting regulatory privacy requirements. These province-specific AI scribe implementation toolkits are practical resources meant to assist teams in setting up privacy safeguards when implementing AI scribes.
Alberta and Quebec are provided with specific resources while all other provinces can consult the Pan-Canadian resources.
Alberta Resources
- Implementation Guide
- Patient Notice Template
- Written Consent Template
- Clinician Script Template
- Limiting Collection of Health Information Quick Reference
- AI Scribe Privacy Impact Assessment Template (pre-populated with generic custodian information)
- Download all resources
The AI Scribe Privacy Impact Assessment Template was developed in coordination with the OIPC of Alberta. The generic custodian information inserted has been provided for custodian reference but must be adapted to your clinic. Infoway has pre-populated templates for each AI Scribe Vendor operating in Alberta from its program. Contact your chosen vendor to receive a copy of the template.
External Guidance & Resources
General Guidance on AI Use in Clinical Practice
Legal and Privacy Resources
Guidance from Information and Privacy Commissioners (OIPC)
- Alberta
- British Columbia (BC)
- Manitoba
- Saskatchewan
- Nova Scotia
- Newfoundland and Labrador
- Prince Edward Island (PEI)
- New Brunswick
- Ontario
- Québec
- Northwest Territories
- Nunavut
- Yukon
- Office of the Privacy Commissioner of Canada (OPC)
Regulatory College Guidance on AI Scribes / AI in Clinical Practice
- Newfoundland and Labrador – Artificial Intelligence Practice Guideline
- Ontario – Using AI Scribes in Your Practice, AI in Nursing Practice
- Alberta – AI in Generated Patient Record Content, AI Practice Advice
- British Columbia – Ethical Principles for AI in Medicine, Using AI in Practice
- Manitoba – Responsible Use of AI in Medicine
- New Brunswick – AI – Interim Guidance
- Nova Scotia – AI Scribes in Clinical Care
- Québec – Scribe et intelligence artificielle
- Saskatchewan – AI in Medical Practice
Medical Association Guidance on AI Scribes / AI in Clinical Practice
- Newfoundland and Labrador – AI Scribe Overview
- Ontario – AI Scribe Guidance Tips
- Alberta – AMA AI Principles and Policy
- British Columbia – Practical Considerations for Using AI Scribes
- Manitoba – AI Scribes in Your Practice: Your Responsibilities
- New Brunswick – Considerations for AI Scribe
Note:
Information and Privacy Commissioners in all jurisdictions provide guidance documents and/or templates for developing PIAs, including where PIAs are not legally required. Infoway encourages all custodians to review these resources before adopting an AI Scribe solution.
All links and resources in this statement are current as of April 2026. Privacy, security, and legislative requirements, as well as related guidance documents, may change over time. Custodians and clinicians are encouraged to verify the currency and applicability of these materials before relying on them, and to consult the relevant jurisdictional or organizational sources for the most up-to-date information.