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Provider Registry

A provider registry is a comprehensive directory of participating authorized health care providers; each authorized health care provider will be authenticated to ensure that he/she is authorized to access electronic health records.

A component of an electronic health record (EHR) system, a provider registry supports the centralized storage and retrieval of provider (i.e. clinician) identification data, and enterprise provider identifiers (EPIDs).


The Infoway pre-implementation provider registry certification is relevant to those health information technology solutions involved in provider registries at the national, jurisdictional, regional or local level providing a comprehensive and unambiguous identification of providers. The provider registry pre-implementation certification allows for assessment of a provider registry application alone, or as an application-based service provider offering.

Certification criteria

The pre-implementation assessment criteria include:

  • Generic Criteria, applying to all classes of health information technology application or service (for example, requirements having to do with privacy and security)
  • Interoperability Criteria, which specifically apply to a provider registry.

The criteria have been developed in consideration of a provider registry being available in one of two ways:

  • As an application component to be integrated into an EHR system, and operated by the implementing jurisdiction.
  • As an application-based service hosted by a vendor, integrated with a jurisdiction’s EHR systems.

When the criterion states: “Organizations providing applications or services must…” or “applications or services must…” then the criterion applies whether the application is hosted (ASP model) or operated by the end-user.

When the criterion states: “Organizations providing services must…” then the criterion only applies when the organization is providing an ASP model service, and the criterion applies to the organization itself, rather than the application.

The key factor, which in most cases determines the applicability of a criterion, is whether or not the organization seeking certification will become a custodian of personal information. If not, then many of the organization-related generic criteria are not applicable.

These criteria use the phrase “personal information” to mean any personal information maintained by the application or service about the subjects of health care. Therefore, even basic demographic information falls into the category of “personal information” and is therefore subject to the requirements of these criteria.

The framework for the assessment criteria is shown in the table below. It consists of two classes of criteria:

Solution – Refers to the aspects of privacy, security and interoperability that need to be assessed.

Management – Refers to how the organization providing the product manages risk, data, system security, as well as third party solutions and services.

Provider Registry Assessment Criteria
Solution Management




Data safeguards

Identifying purposes & limiting collection

Limiting use, disclosure & retention




User identity management

Access control

Data integrity

Data availability



Data confidentiality





Risk management

Data management

System security

Solution accreditation

Third party services

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