Event Planner

Summary

Position Title: Event Planner

Department: Engagement and Marketing

Report to: Director, Conferences and Events

Location: Toronto based with Remote work

Overview

Canada Health Infoway helps to improve the health of Canadians by working with partners to accelerate the development, adoption and effective use of digital health across Canada. Through our investments, we help deliver improved quality and access to care, and more efficient delivery of health services for patients and clinicians. Infoway is an independent, not-for-profit organization funded by the federal government.

Position Purpose

In this position you will be a key contributor to enhancing Infoway’s reputation by supporting the planning and execution of events, sponsorships and conferences. In thisposition you will develop and maintain relationships with vendors and other service providers and work with internal Infoway teams to  execute Infoway-hosted events that bring together external stakeholders and/or employees to facilitate engagement and education.

Major Responsibilities

Plans and assists in the organization and delivery of conferences, events and meetings

  • Conducts research, assessment and selection of venue(s) for conferences, events and meetings
  • Liaises with Infoway business units to ensure plans are developed that support their objectives
  • Sources, asseses and recommends speakers, presenters, facilitators and collateral for conferences and events
  • Coordinates and contributes to the creation of the conference and event communications and marketing plans
  • Assists in organization of planning meetings, agendas, and materials
  • Liaises with vendors/suppliers, speakers, facilitators and presenters to ensure the timely and accurate delivery of event materials/services
  • Ensures that post-conference evaluations are conducted, creates post-event reports and develops recommendations to improve future engagements
  • Sets-up, monitors and reports on event registrations on a regular basis
  • Anticipates and troubleshoots issues/problems during the delivery of the conference or event to ensure their timely resolution.
  • Supports conference and event vendors/suppliers, staff, and other internal and external stakeholders.
  • Ensures that orders and contractual agreements are processed in a timely and accurate fashion.

Support the planning and execution of the Infoway Partnership Conference:

Roles may include:

  • Speaker management including event communications, agreements and expenses
  • Sponsorship management including prospectus development, sales, event communications and contract fulfillment
  • Registration management including set-up and reporting
  • Communications coordination including drafting of e-comms, mobile app content and event reporting
  • On-site execution and logistical support for all aspects of the conference

Other ad hoc duties as required

Education

  • Undergraduate degree or diploma in Event Marketing/Communications, Business, or related field
  • Certified Meeting Planner (CMP) and Digital Event Strategist (DES) designations preferred

Qualifications & Skills

  • 5 years’ experience in event and conference planning, and delivery
  • Experience in the public sector is an asset
  • Experience in the public sector health care sector is an asset
  • Experience applying project management concepts, methodologies, and tools to oversee multiple projects
  • Bilingual Skills (French and English) is an asset
  • Ability to travel up to 25% of time
  • Proficient in Microsoft Suite of Office Products
  • Proficient in online/virtual event platforms

Our commitment

If you are interested in the position, please submit your resume.

We thank you for your interest in this opportunity at Infoway however, only those applicants who most closely meet the qualifications for this position will be contacted.

Infoway is committed to employing a diverse workforce and is proud to be an equal opportunity employer. Infoway provides reasonable accommodations to employees as well as candidates taking part in the recruitment process, upon request.

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